Built for independent practices

Your staff deserves better
than sorting faxes all day

Osmia turns unstructured fax data into structured actions — automatically routed, filed, and tracked. No more manual re-keying, lost referrals, or missed denials.

Book a free demo See how it works
−75%
Time to process a fax
$2,500+
Revenue recovered per month
65%
Denial appeal success rate
24h
To go live, no IT needed

The problem

50 unassigned faxes.
It's not in the chart.

Your staff wastes 2+ hours a day manually sorting, re-keying, and chasing unstructured fax data. For a small practice, that's à least $3,000 lost every month.

Fax Inbox 50 unread Today, 9:14 AM
📄
Referral from Dr. Martinez
Received 8:02 AM · Unassigned · Not in chart
PDF only
📄
Continuity of care document from Dr. Patel
Received 7:45 AM · Who handles this?
Data sent
📄
Discharge summary, Paul Smith
Received yesterday · No action taken
PDF only
📄
Lab results — unknown patient
Received 6:30 AM · Not matched to chart
Unread
01
Manual re-keying into the EHR
Every fax means copy-pasting across multiple systems — error-prone, slow, and demoralizing for your staff.
02
Referral booking chaos
Referrals get lost in the inbox. No tracking, no follow-up, no accountability. Patients fall through the cracks.
03
Denial appeals left on the table
Building a relevant denial appeal takes time you don't have. Most small practices never appeal — and lose thousands.

How it works

From unstructured fax
to structured action

Osmia reads every incoming fax, extracts structured data, and routes it to the right place — without your staff lifting a finger.

1

Fax arrives — Osmia reads it

No more PDF purgatory. Osmia automatically captures every incoming fax, regardless of format or sender.

2

Data extracted & structured

Patient name, DOB, provider, diagnosis code, insurance details — all extracted and validated in seconds.

3

Routed to the right action

Referral? Logged and tracked. Denial? Appeal case started. Lab result? Matched to chart. Everything in its place.

Incoming Fax
📠Referral from Dr. Martinez — Fax #0312
📄Prior Auth Request — BlueCross
📄Claim Denial — EOB #90122
✦ Osmia processing 3 new faxes…

Impact

A different kind of workday
for your Medical Assistant

Without Osmia
Copy-pasting across systems all day
Referrals lost in the fax inbox
Denials missed — no time to appeal
Staff burnout & high turnover
$3,000+ revenue lost monthly
With Osmia
Faxes handled automatically
Referrals tracked end-to-end
Deadline-safe denial appeals
Staff leaves on time, every day
$2,500/mo per provider recovered on average

ROI calculator

How much is your
fax inbox costing you?

Drag the slider to match your daily fax volume and see your estimated annual recovery.

Faxes received per day 20
Annual ROI
$24,000
estimated recovery / year
Monthly
$2,000
recovered per month
Discover the ROI on a discovery call

ROI

Pays for itself
within weeks

Real outcomes from real independent practices. For a 2-provider practice, Osmia recovers more than it costs — every single month.

$2,500+
Revenue recovered per provider per month
−75%
Time your staff spends on fax admin
65%
Denial appeal success rate

Everything you need

Admin care that fits
your reality

Designed around independent practices — not enterprise workflows built for 200-person teams.

Smart Fax Processing
Every fax is read, parsed, and structured. Patient data, insurance details, and action items extracted automatically — no templates required.
Referral Tracking
Full end-to-end visibility on every referral. Know where each patient is in the process without making a single phone call.
Denial Management
Osmia automatically prepares appeal cases with the right clinical context — before deadlines hit. A 65% success rate speaks for itself.
EHR Integration
Works alongside your existing EHR. No migration, no disruption. Data flows where it needs to go without manual input.
Real Human Support
A dedicated customer success team picks up the phone. Quarterly ROI reviews, onboarding support, and ongoing optimization included.
HIPAA-Compliant by Design
Encryption at rest and in transit. Security audits every 3 months. Full HIPAA compliance — not an afterthought.

Trust & compliance

Built for independent
practices like yours.

Small practices handle just as much sensitive data as large health systems — without the IT department. Osmia was built to close that gap, not create new complexity.

100% HIPAA Compliant
Full BAA included with every plan
Encryption at Rest & Transit
AES-256 across all data layers
Quarterly Security Audits
Independent third-party reviews
"Those tasks are clerical, not clinical. People quit because of this."
— Practice Owner, 4-provider pediatrics practice, FL

Our approach

A team that moves
as fast as you need

We're a small, focused team — which means you get real answers fast, decisions made quickly, and a product that evolves with your feedback. No ticket queues. No waiting on enterprise roadmaps.

Live in 24 hours
From signed contract to fully operational — no IT consultant, no weeks of setup. We handle everything.
Real humans, fast responses
Your success manager picks up the phone. Issues get resolved same day — not routed through a helpdesk.

Get started

See what Osmia can do
for your practice

Book a 30-minute call. We'll walk through your fax workflow, show you the tool live, and give you a clear picture of what you'd recover — before you commit to anything.

Book a free demo

No commitment · No IT setup · HIPAA-compliant from day one